Privacy policy.

At Cloudoxia Technologies LLP (“Cloudoxia”, “we”, “us”, or “our”), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose and safeguard personal information across our websites, services and communications — both online and offline. It also outlines your rights and choices under the data protection laws that apply to you.

This policy applies to every individual who interacts with Cloudoxia, regardless of their location, wherever we operate or engage.

Purpose of this policy

This Privacy Policy is intended to help you understand:

• The types of personal information we collect
• How we collect, use and protect it
• With whom we share your data
• The legal bases for our processing activities
• Your rights regarding your personal data
• How to contact us about privacy-related matters

We are committed to processing your information in a lawful, fair and transparent manner, in accordance with applicable global privacy laws.

Scope of application

This Privacy Policy governs the personal information collected or processed through:

• Our websites, including www.cloudoxia.com
• Forms submitted via the website (contact, career, inquiry)
• Email communications and marketing campaigns
• Events, webinars and social media interactions
• Recruitment platforms and employee onboarding tools
• Client engagements, vendor discussions and project communications

It applies to personal information from all individuals, whether collected directly by Cloudoxia or through our authorised third parties.

Types of personal information we collect

We collect personal information in various ways, depending on how you interact with us.

Information you provide voluntarily

You may choose to provide us with personal information such as your name, email address, phone number, company name, job title, résumé/CV, LinkedIn profile or business requirements when you:

• Fill out a form on our website
• Contact us for support or consultation
• Apply for a job or submit an inquiry
• Register for a webinar or event
• Enter into a business agreement or partnership

Information collected automatically

When you visit our website or use our services, we automatically collect technical information such as:

• IP address and approximate geolocation
• Browser type and operating system
• Device information and screen resolution
• Pages visited, time spent and referral URLs
• Clickstream data and behavioural interactions

This information helps us understand user behaviour, improve functionality and enhance security.

Information from third parties

We may receive personal information about you from third-party sources, including:

• Public platforms (for example LinkedIn and job boards)
• Analytics services (for example Google Analytics)
• Marketing tools and social media platforms
• Business referrals and recruiting agencies
• CRM or ATS platforms used for sales or hiring

We take steps to ensure these sources are legitimate and that your data is used only in accordance with applicable law.

Cookies and tracking technologies

Our websites and marketing tools use cookies, pixels and similar tracking technologies to:

• Analyse user behaviour and site performance
• Provide a consistent and personalised experience
• Track marketing campaign effectiveness
• Identify returning visitors and remember preferences

We may also integrate social media widgets, such as LinkedIn share buttons, which may collect your IP address and usage behaviour.

You can control or disable cookies through your browser settings. For a list of the cookies we set, write to admin@cloudoxia.com.

How we use personal information

We use your personal data for the following purposes.

To provide services and support

Responding to your inquiries, fulfilling service requests, delivering contracted consulting services, and supporting project management and delivery.

For recruitment and talent engagement

We process résumés, cover letters and applicant information to assess qualifications, conduct interviews, communicate about hiring decisions and manage onboarding.

To improve our website and offerings

We use analytics and feedback to evaluate the performance of our services, optimise user experiences and identify areas for improvement.

For marketing and communications

If you opt in, we may send you newsletters, case studies, whitepapers, event invitations and updates related to our services. You may opt out at any time by clicking the unsubscribe link in our emails, or by contacting us.

For legal and compliance obligations

We retain and process data to comply with applicable local and international legal requirements, including tax, labour and data protection regulations.

For security and fraud prevention

We monitor activity to protect our systems from malicious behaviour, detect potential threats and ensure secure interactions with our users and clients.

Sharing of personal information

We do not sell your personal data. We may share it with trusted third parties for the limited purposes described below.

Service providers and vendors

We work with third parties to help us deliver services, including IT hosting, cloud infrastructure, analytics, customer relationship management (CRM), applicant tracking systems (ATS) and marketing platforms. These vendors are bound by contractual obligations to safeguard your data.

Business partners and clients

If you apply for a job or a service tied to one of our clients or collaborators, we may share your information with them only as necessary, and with appropriate disclosure.

Government or regulatory authorities

We may disclose your data when required to comply with legal obligations, respond to lawful requests or protect our legal interests.

In case of business transfer

If Cloudoxia undergoes a merger, acquisition or sale of assets, your personal data may be part of the transferred assets, subject to appropriate notice and safeguards.

International data transfers

Your personal information may be stored and processed in jurisdictions outside your own country, where Cloudoxia or its partners operate.

Where applicable, we implement appropriate safeguards such as Standard Contractual Clauses (SCCs) or equivalent mechanisms, to ensure data protection standards consistent with the laws of your home country.

Data security

We implement physical, administrative and technical safeguards designed to protect your personal information from unauthorised access, disclosure, misuse or destruction. These measures include:

• Encryption of data in transit and at rest
• Firewalls and access controls
• Role-based permissions and authentication
• Regular vulnerability scans and security audits

Despite our best efforts, no method of transmission over the internet is entirely secure. You use our services at your own risk.

Data retention

We retain personal information for as long as it is necessary to:

• Fulfil the purposes for which it was collected
• Meet legal or contractual requirements
• Support business records, audits and analytics

When data is no longer needed, we delete or anonymise it in accordance with our internal policies and applicable law.

Your rights and choices

Your data protection rights vary by region. Depending on your jurisdiction, you may have the right to:

• Access and receive a copy of your personal data
• Correct inaccurate or outdated information
• Request deletion of your personal data
• Restrict or object to certain types of processing
• Withdraw consent previously given
• Request portability of your data, in a machine-readable format
• Lodge a complaint with your local data protection authority

To exercise any of these rights, contact us at admin@cloudoxia.com. We may require verification of your identity before fulfilling your request.

Third-party sites and social media

Our website may contain links to external sites, or include social media widgets such as LinkedIn and YouTube. Your interactions with those platforms are governed by their own privacy policies, and we encourage you to read those before submitting any personal data.

We are not responsible for the privacy practices of third-party services.

Changes to this policy

We may update this Privacy Policy periodically to reflect changes in our data practices, our services or legal requirements. When we do, we will revise the “last updated” date at the top of this page.

For material changes, we may notify you by email, website banner or another prominent notice. Your continued use of the services after any update constitutes your acceptance of the revised policy.

Contact us

Questions about this policy, or about the personal information we hold on you, go to admin@cloudoxia.com and reach the people who can answer them.